Live data from our production systems running across our own 6-location, 3-brand restaurant group.
The problem
Your back office is a full-time job that never gets done.
Every location you add multiplies the AP work. Six stores means six inboxes, hundreds of invoices, dozens of vendors to chase, and a close that drags on for weeks. Here's where the hours go:
Someone watches the AP inbox all day.
Invoices arrive by email, portal, fax, and mail. Someone opens, sorts, codes, and enters every one by hand.
Missing invoices surprise you at close.
A vendor forgets to send a delivery invoice. You find out 30 days later — when the P&L is already wrong.
Staff chase vendors by phone and email.
Statements don't match. Credits go missing. Hours a week disappear into vendor back-and-forth.
Someone hand-keys every recurring JE.
Management fees, intercompany, payroll, delivery-app payouts — keyed by hand, every period, across every entity.
The Solution
One system. Four steps. You choose how far to go.
My RSO puts AI agents inside your accounting system and runs them for you. You start at the bottom step — cheap, read-only, zero risk — prove the accuracy on your own invoices, and climb only when you're ready. Here's exactly what each step does:
Invoice Tracking & Vendor Communication
$149 / location / month Read-onlyWe watch. We chase. We never touch your data.
Think of it as: an AP clerk who never sleeps, checking that every invoice arrived and calling vendors about the ones that didn't.
- ›Watches your AP inbox and sorts every invoice, statement, and vendor email
- ›Tracks every invoice against your own history, so we know when one is missing
- ›Chases vendors for the missing ones — automatically, before close
- ›Reconciles vendor statements and drafts replies for your one-click approval
What you get: nothing slips through, and you stop being surprised at close. We only read — we never write to your system.
Replaces: the clerk or office manager who spends hours a week checking invoices and calling vendors.
AP Autopilot
$399 / location / monthNow the agents act.
Think of it as: everything above, plus a bookkeeper who verifies every invoice, reports your numbers live, and posts your recurring entries — every week, without being asked.
Everything in Tier 1, plus:
- ›Reads every invoice line against the vendor's PDF and catches the errors that inflate your food cost 4–7x
- ›Reports your KPIs live across every location and brand, so you don't wait for month-end to see how you're doing
- ›Accrues missing expenses & posts recurring journal entries automatically — payroll, management fees, intercompany transfers, third party payouts, etc
What you get: accurate invoices and journal entries in real time and hours of weekly data entry gone.
Replaces: the AP manager or bookkeeper doing manual data entry.
Bookkeeper Autopilot
$899 / location / monthYour month-end close, done.
Think of it as: a fractional bookkeeper who closes your books every period and never misses.
Everything in Tier 2, plus:
- ›Runs your full month-end close, every period
- ›Reconciles your bank and vendor statements
- ›Delivers finished financials — P&L by location and by entity
- ›Flags variances and anomalies at close, with a complete audit trail
What you get: closed, documented books on your desk on time every month.
Replaces: in house bookkeeper at a fraction of the cost.
Accounting Autopilot
Custom pricing EnterpriseYour entire accounting department — controller, staff accountant, and AP team — run for you, end to end.
Everything in Tier 3, plus:
- ›Bill pay & check runs — vendors paid on your schedule, with dual-approval controls on every dollar that leaves the account
- ›Cash management & forecasting — daily cash position, rolling forecasts, and funding alerts across every entity
- ›Monthly sales & use tax — reconciled and filed on time in every jurisdiction you operate in
- ›Fixed-asset & depreciation schedules — maintained and posted every period, ready for year-end
- ›Budgeting & variance-to-budget — plans built with you, actuals tracked against them every month
- ›1099 preparation & filing — vendors tracked all year, filed clean at year-end
- ›Lender & investor reporting packages — financials formatted and delivered on time
- ›Year-end tax package & CPA coordination — books closed, workpapers prepared, and handed to your partner CPA turnkey
- ›Dedicated controller oversight — a named point of contact reviewing your numbers and on call for ownership
What you get: a complete, audit-ready accounting department run for you — every dollar moved, filed, and forecast, with a controller standing behind the numbers.
A clear line runs through the ladder: everything through Tier 3 reads, verifies, and keeps your books but never moves your money. Only Accounting Autopilot pays bills — and only with your controls in place.
How it works
From first call to fully running in days, not months.
No software to install. No data to migrate. No IT project. We connect to your existing POS and accounting systems and run the work for you.
Why My RSO
Not another app. An operated back office.
My RSO is software — AI agents purpose-built for multi-unit restaurants — but you never have to run it. We deploy the agents inside your existing accounting and POS systems, tune them to your vendors and locations, and operate them for you. You get summary emails and clean books — not another dashboard to babysit.
Built by a restaurant operator.
Founded by an active operator running 6 locations across 3 brands in Tampa Bay. Built to solve real problems in a real restaurant group — not in a lab.
Runs inside the systems you already use.
Direct API connection to your existing POS and accounting systems. Your data flows automatically and stays in sync. Nothing for your team to build or maintain.
Invoices verified line by line.
We open the vendor's PDF, read every line, and reconcile it against your books — catching the UoM and catch-weight errors that inflate cost 4–7x.
We operate it. You benefit.
This isn't software you buy and figure out. We deploy, monitor, and continuously improve your agents. You get results, not a to-do list.
Proactive vendor communication.
We detect missing invoices, chase vendors for them, and handle vendor email — so nothing slips and you're never surprised by a past-due notice.
Complete audit trail.
Every review, approval, correction, and flag is documented in your accounting system with run numbers, before/after values, and rationale. Nothing is a black box.
See it in motion
Watch Claudette work.
This is exactly what our AI does, every day, on your invoices — and it's fully interactive. Open a vendor conversation and see the reply it drafted, watch an invoice get verified line by line, follow a missing invoice from detected to resolved, flip the vendor rules, or just ask it a question. Click anything.
Want this running for your restaurants? Let's talk →
About the founder
Built by an operator who needed it himself.
John Christen runs a 6-location, 3-brand restaurant group in Tampa Bay. He built these tools because his own back office was drowning — then realized every multi-unit operator has the same problem.
"We always told our managers: you don't make money in the office. But the back office was eating my week — hours of invoice entry, statement reconciliation, vendor replies, compiling reports — and I'd still get surprised at period end by an old invoice a vendor never sent, after we'd already paid out bonuses. All that effort, and not one minute of it made us money. I built these tools to hand it all off, so I could focus on what actually does."
Let's get started
Ready to stop babysitting your AP department?
Request a free consultation. We'll map your current back office, show you what we can automate, and give you a clear picture of the hours you'll get back — before you commit to anything.
- Free 30-minute call — no commitment.
- We work inside the systems you already use — no migrations.
- We'll show you the math on your specific operation.